Unit 7

Leaves Under the Collective Agreement

You, your coworkers, and your former coworkers have fought for decades for better access to paid leaves. Please do take advantage of the privileges you have won for you, your coworkers, and future generations of workers at U of T.

Available leaves are described below. You can find more info in the CUPE 3902 Unit 7 Collective Agreement. In general, to take a leave, first contact your departmental administrator to start the process.

Note: Academic year is September 1 to August 31, as per article 29:05 of the Unit 1 Collective Agreement, under Definitions.

More questions?

Check out the Unit 7 Collective Agreement and/or send a message the Vice President (Unit 1 and Unit 7) at vp1@cupe3902.org.

Health Benefits

If you are a member of Unit 7 and are employed for at least one term then you are eligible for coverage under the CUPE 3907 top-up benefit plan. The Plan Year runs from September 1 to August 31. Plans are non-contributory (100% U of T paid).

Plan status and dependent eligibility is based on Student Plan enrollment each year. Unit 7 members do not need to do anything to enroll. You coverage will begin once Green Shield Canada (GSC) receives the information that you are eligible under your Unit 7 appointment. This will be late October/early November each year.

Eligible employees enrolled under the Student Plan will be eligible for coverage under the CUPE 3902 Unit 7 Health Care Plan A – Top-up + HCSA: 

  • You can access the most up-to-date Benefit Booklet online through your Green Shield Canada account.

  • The individual HCSA is worth $300/year. The Family HCSA has a value of $600/year.

Eligible employees who have opted out of the UTGSU plan will participate in the CUPE 3902 Unit 7 Health Care Plan B – HCSA-only Plan. 

  • You will only be eligible for coverage under the $300 HCSA-only Plan regardless of whether you have eligible spouse/partner or dependent children.

The Health Care Spending Account (HCSA) is like a bank account that you can use to pay for eligible health and dental expenses not fully covered by your group benefits plan or your provincial health plan. It also covers a wide range of health and dental expenses such as medical equipment, drugs and medications, eyeglasses, paramedical practitioners and orthodontic expenses, as well as co-payments or deductibles. This form, created by Green Shield Canada, shows eligible expenses under your Health Care Spending Account.

NOTE: CUPE 3902 Unit 1 and Unit 7 share the same Top-Up plan. If you are a member of both Unit 7 and Unit 1, you will only receive access to one Top-Up plan.

Health Benefits - Important Dates And Deadlines

  • A blackout period is the duration of time when access to Plan A and Plan B is temporarily unavailable. This is the period when the University confirms the eligibility of members and sends the list to Green Shield.

    If you require access to medical and dental services or need a prescription during the blackout period, you can make the payment and submit the claim with receipts to Green Shield after the blackout period.

    Fall term: September 1 to November 29

    Winter term: January 1 to March 15

  • All claims must be received by Green Shield no later than 60 days after the end of the benefit year, by October 30.

    NOTE: August 30 is the last day you can submit claims through the Green Shield portal. After August 30, you must submit manual (paper) claim forms. Please contact Green Shield customer service at 1-888-711-1119 for assistance.

  • In order for your dependent/s to be included in the Top-Up Plan, they must first be enrolled in your Student Plan. They will then be automatically enrolled in your CUPE Top-Up Plan if you are eligible.

    To add your dependents to your Student Plan (in order for them to have access to the Top-up Plan), you must opt them in annually, at the beginning of the term you are first registered in. Visit Student Care to opt-in online during the periods below.

    Fall: September 1 to 30
    Winter: January 1 to 31

    If you have the HCSA-only Plan you should contact Green Shield directly at 1-888-711-1119 to add your dependent/s.

Health Benefits - Important Forms and Websites

Top-Up Plan Benefits Booklet – You can find the most up-to-date benefits booklet by logging into your Green Shield Canada account. Your benefits booklet provides you with important information about your benefits plan.

Top-Up Plan FAQ – have questions about your Top-Up Plan? Check here first for answers!

HCSA Allowable Expenses – this form, created by Green Shield Canada, lists items/services that may (or may not) be charged to a HCSA, and under what circumstances certain expenses will be covered. Members are able to claim their Student Plan health and dental premiums through their HSCA account. See the Top-Up Plan FAQ to learn how to do this.

Sexual and Domestic Violence Survivors Fund (SF)

Eligibility period: secured at least 1 hour of Unit 7 work between September 1 and August 31 of the year in which the application is made.

Purpose: support survivors. Please apply if you need support of any kind related to your experience as a member of this group.

The Sexual and Domestic Violence Survivors Fund (Survivors Fund) is intended to serve as an immediate and individualized form of support for members who are survivors of sexual and/or domestic violence. If you identify as in the group this fund intends to serve and have constructive feedback, and/or are interested in participating on the Local’s Equity Funds Committee, write to your Secretary-Treasurer at st@cupe3902.org.  

The Local’s Equity Funds Committee (anonymously) reviews applications for the Survivors Fund, Trans Fund, International Legal Workers Fund, and Black and Indigenous Workers Fund. Your Secretary Treasurer, Vice-President, President or President’s designate, and ideally, community members representing each fund (two members per fund in Unit 1 and one member per fund in Unit 7), sit on this committee.

This is a member-driven fund that came out of members’ needs, and was specifically modeled on the CUPE 3903 Sexual Assault Survivor Fund.

  • Each year of the Survivors Fund (1 September – 31 August), anyone who meets the following criteria is eligible to apply:

    1. You have secured at least 1 hour of Unit 1 work by the time the application is made, or have a guaranteed subsequent appointment.

    2. You are a survivor of sexual and/or domestic violence.

    Application deadlines: Applications are due during the fund year in which expenses are incurred. Exceptions to this may be made on a case-by-case basis (such as when expenses are incurred close to the end of the fund year). Please write to your Secretary-Treasurer at st@cupe3902.org if you have any questions.

  • Understanding that violence can impact many areas of life, the fund deliberately does not define all eligible expenses. Members are invited to submit claims for any expenses they consider eligible.

    Examples of eligible expenses include:

    1. Legal fees.

    2. Related counselling fees in excess of what is covered by Green Shield.

    3. Administrative fees associated with change of name ($137), re-issuing of passport ($120 for the 5yr, $160 for the 10yr), etc.

    4. Related medical procedures not covered by Green Shield(e.g., STI tests, emergency dental procedures, laser treatment to remove visible signs of violence, etc.), and related transportation costs.

    5. Safety costs, including lock changes, hair cuts, new phone numbers, secure transportation, etc.

    6. Emergency relocation to secure safe housing, including moving fees, first and last month’s rent, hotel stays, etc.

    Expenses incurred in the fund year (1 September – 31 August) will be eligible for reimbursement.

  • Each applicant has yearly cap of $1,500 and a lifetime cap of $5,000 per fund.

    The fund year spans from 1 September to 31 August.

  • Equity Fund review meetings are scheduled to take place monthly.

    For your application to be considered at these meetings, it must be received at least one day in advance. We will do our best to accommodate last-minute applications, but this cannot be guaranteed.

    We aim to mail disbursement cheques to eligible applicants within two weeks of approval.

  • Applications will be reviewed and eligibility decisions made on a case-by-case basis by the Equity Funds Committee. The Equity Funds Committee is comprised of the Secretary-Treasurer, the Chair (or designate), the Vice-Presidents of any Unit with Equity Funds, and two members per Equity Fund to represent the relevant constituencies, to be appointed by the Executive Committee after a call for applications.

    The Secretary-Treasurer chairs meetings of the Equity Funds Committee, presenting an anonymized and paraphrased version of each application to the committee for review. No other officer or member of the Local has access to Equity Fund applications.

  • If you have worked 1+ hour since 1 September of the fund year and once the database has been updated with payroll information, the application form will be available online and accessible through the Union’s website. To find the application, login to the Member Portal (found by scrolling up to the top right of this page), and select the ‘Forms’ tab.

    A complete application for the fund will include:

    1. Political membership — you must have signed a membership card or filled out a Membership Application Form. (If you do not have a CUPE No. (found on the left-hand side of the Portal home page), then you have yet to gain political membership. To do so, select the ‘Forms’ tab and fill out the Membership Application Form. Note that processing membership applications can take up to one hour.

    2. The Survivors Fund Application Form.

    3. Supporting documentation — this documentation should include a statement outlining the need for which funding is being requested, and any other supporting documentation you may have (receipts, invoices, letters of support, etc.).

    You will receive an automatic confirmation email for each application you submit. Note that if you do not receive a confirmation email, you did not successfully submit the application. If you experience any issues during the application process, please see the Fund Application FAQ for answers to commonly asked questions.

    Applications are accepted on a rolling basis. The fund year is 1 September – 31 August. The fund cap per person per year resets every year.

  • CUPE 3902, Unit 1 members’ protections under the Collective Agreement (CA) for Survivors:

    • one month’s paid leave for survivors (p. 58)

    • four month’s paid “Surgery, Hospitalization, and Serious Illness” leave which can be used for mental-health purposes (p. 57)

    • Sexual violence and harassment protections (pp. 9-11)

    • Letter of Understanding on Sexual Violence (p. 85)

    CUPE 3902, Unit 1 members’ access to relevant healthcare:

    • Mental health care (counselling/MSW/social worker, incl. psychotherapy): $2500/year under top-up plan + $500 under base plan (total: $3000)

    • Basic dental: $1350/year

    • Glasses/contact lenses/laser eye surgery: $225/year

    • Family HCSA: $600/year

    • Drug max: $15K/year

    Health plan combined max: $15K/year

Trans Fund

Eligibility period: secured at least 1 hour of Unit 7 work between September 1 and August 31 of the year in which the application is made.

Purpose: support trans members. Please apply if you need support of any kind related to your experience as a member of this group.

The Trans Fund is intended to serve as an immediate and individualized form of support for members who self-identify as transgender and/or nonbinary. If you identify as in the group this fund intends to serve and have constructive feedback, and/or are interested in participating on the Local’s Equity Funds Committee, write to your Secretary-Treasurer at st@cupe3902.org.  

The Local’s Equity Funds Committee (anonymously) reviews applications for the Survivors Fund, Trans Fund, International Legal Workers Fund, and Black and Indigenous Workers Fund. The Secretary Treasurer, Vice-President, President/President’s designate, and ideally, 2 community members per fund for Unit 1, and 1 community member per fund for Unit 7, sit on this committee.

This is a member-driven fund that came out of members’ needs, and was specifically modeled on the CUPE 3903 Sexual Assault Survivor Fund.

  • Each year of the Trans Fund (1 September – 31 August), anyone who meets the following criteria is eligible to apply:

    1. You have secured at least 1 hour of Unit 1 work by the time the application is made, or have a guaranteed subsequent appointment.

    2. You self-identify as transgender and/or nonbinary.

    Application deadlines: Applications are due during the fund year in which expenses are incurred. Exceptions to this may be made on a case-by-case basis (such as when expenses are incurred close to the end of the fund year). Please write to your Secretary-Treasurer at st@cupe3902.org if you have any questions.

  • Understanding that your experience as transgender and/or nonbinary can impact many areas of life, the fund deliberately does not define all eligible expenses. Members are invited to submit claims for any expenses they consider eligible.

    Examples of eligible expenses include:

    1. Everyday life necessities, including binders, shapewear, and packers.

    2. Medical necessities not covered by Green Shield, such as HRT prescriptions not listed in Green Shield’s index of covered pharmaceuticals.

    3. Gender-affirming procedures and surgeries, and associated travel, lodging, and transportation costs.

    4. Related counselling fees in excess of what is covered by Green Shield.

    5. Administrative fees associated with change of name ($137), re-issuing of passport ($120 for the 5yr, $160 for the 10yr), etc.

    6. Emergency relocation to secure safe housing, including moving fees, first and last month’s rent, hotel stays, etc.

     

    Expenses incurred in the fund year (1 September – 31 August) will be eligible for reimbursement.

  • Each applicant has yearly cap of $1,500 and a lifetime cap of $5,000 per fund.

    The fund year spans from 1 September to 31 August.

  • Equity Fund review meetings are scheduled to take place monthly.

    For your application to be considered at these meetings, it must be received at least one day in advance. We will do our best to accommodate last-minute applications, but this cannot be guaranteed.

    We aim to mail disbursement cheques to eligible applicants within two weeks of approval.

  • Applications will be reviewed and eligibility decisions made on a case-by-case basis by the Equity Funds Committee. The Equity Funds Committee is comprised of the Secretary-Treasurer, the Chair (or designate), the Vice-Presidents of any Unit with Equity Funds, and two members per Equity Fund to represent the relevant constituencies, to be appointed by the Executive Committee after a call for applications.

    The Secretary-Treasurer chairs meetings of the Equity Funds Committee, presenting an anonymized and paraphrased version of each application to the committee for review. No other officer or member of the Local has access to Equity Fund applications.

  • If you have worked 1+ hour since 1 September of the fund year and once the database has been updated with payroll information, the application form will be available online and accessible through the Union’s website. To find the application, login to the Member Portal (found by scrolling up to the top right of this page), and select the ‘Forms’ tab.

    A complete application for the fund will include:

    1. Political membership — you must have signed a membership card or filled out a Membership Application Form. (If you do not have a CUPE No. (found on the left-hand side of the Portal home page), then you have yet to gain political membership. To do so, select the ‘Forms’ tab and fill out the Membership Application Form PLEASE NOTE: processing membership applications can take up to one hour.)

    2. The Trans Fund Application Form.

    3. Supporting documentation — this documentation should include a statement outlining the need for which funding is being requested, and any other supporting documentation you may have (receipts, invoices, letters of support, etc.).

    You will receive an automatic confirmation email for each application you submit. PLEASE NOTE: if you do not receive a confirmation email you did not successfully submit the application. If you experience any issues during the application process, please see the Fund Application FAQ for answers to commonly asked questions.

    Applications are accepted on a rolling basis. The fund year is 1 September – 31 August. The fund cap per person per year resets every year.

  • CUPE 3902, Unit 1 members’ protections under the Collective Agreement (CA) for Trans members:

    • four month’s paid “Surgery, Hospitalization, and Serious Illness” leave which can be used for gender-affirming surgeries and procedures and/or mental-health purposes (p. 57)

    • “physical attributes” and “sexual orientation, identity, and expression” added to grounds protected from discrimination (p. 7)

    • right to determine your own gender identity and pronoun (p. 8)

    • bullying and harassment protection (p. 13)

    CUPE 3902, Unit 1 members’ access to relevant healthcare:

    • Mental health care (counselling/MSW/social worker, incl. psychotherapy): $2500/year under top-up plan + $500 under base plan (total: $3000)

    • Basic dental: $1350/year

    • Glasses/contact lenses/laser eye surgery: $225/year

    • Family HCSA: $600/year

    • Drug max: $15K/year

    • Health plan combined max: $15K/year

Black and Indigenous Workers Fund (BIWF)

Eligibility period: secured at least 1 hour of Unit 7 work between September 1 and August 31 of the year in which the application is made.

Purpose: support members impacted by anti-Black and/or anti-Indigenous racism. Please apply if you need support of any kind related to your experience as a member of this group.

The Black and Indigenous Workers Fund (BIWF) is intended to serve as an immediate and individualized form of support for members who are impacted by anti-Black and/or anti-Indigenous racism. If you identify as in the group this fund intends to serve and have constructive feedback, and/or are interested in participating on the Local’s Equity Funds Committee, please write to your Secretary-Treasurer at st@cupe3902.org.  

The Local’s Equity Funds Committee (anonymously) reviews applications for the Survivors Fund, Trans Fund, International Legal Workers Fund, and Black and Indigenous Workers Fund. Your Secretary Treasurer, Vice-President, President or President’s designate, and ideally, community members representing each fund (two members per fund in Unit 1 and one member per fund in Unit 7), sit on this committee.

  • Each year of the BIWF (1 September – 31 August), anyone who meets the following criteria is eligible to apply:

    1. You have secured at least 1 hour of Unit 7 work by the time the application is made, or have a guaranteed subsequent appointment.

    2. You have been impacted by anti-Black and/or anti-Indigenous racism.

    Application deadlines: Applications are due during the fund year in which expenses are incurred. Exceptions to this may be made on a case-by-case basis (such as when expenses are incurred close to the end of the fund year). Please write to your Secretary-Treasurer at st@cupe3902.org if you have any questions.

  • Understanding that anti-Black and anti-Indigenous racism can impact many areas of life, the fund deliberately does not define all eligible expenses. Members are invited to submit claims for any expenses they consider eligible.

    Examples of eligible expenses include:

    1. Related legal fees (including related transportation costs, childcare).

    2. Related medical fees in excess of what is covered by Green Shield (including counselling, health services not covered by insurance, procedures to remove visible signs of violence, and related transportation and childcare costs).

    3. Safety costs, including secure transportation, self defense classes, etc.

    4. Emergency relocation to secure safe housing, including moving fees, first and last month’s rent, hotel stays, etc.

    Expenses incurred in the fund year (1 September – 31 August) will be eligible for reimbursement.

  • Each applicant has yearly cap of $1,500 and a lifetime cap of $5,000 per fund.

    The fund year spans from 1 September to 31 August.

  • Equity Fund review meetings are scheduled to take place monthly.

    For your application to be considered at these meetings, it must be received at least one day in advance. We will do our best to accommodate last-minute applications, but this cannot be guaranteed.

    We aim to mail disbursement cheques to eligible applicants within two weeks of approval.

  • Applications will be reviewed and eligibility decisions made on a case-by-case basis by the Equity Funds Committee. The Equity Funds Committee is comprised of the Secretary-Treasurer, the Chair (or designate), the Vice-Presidents of any Unit with Equity Funds, and two members per Equity Fund to represent the relevant constituencies, to be appointed by the Executive Committee after a call for applications.

    The Secretary-Treasurer chairs meetings of the Equity Funds Committee, presenting an anonymized and paraphrased version of each application to the committee for review. No other officer or member of the Local has access to Equity Fund applications.

  • If you have worked 1+ hour since 1 September of the fund year and once the database has been updated with payroll information, the application form will be available online and accessible through the Union’s website. To find the application, login to the Member Portal (found by scrolling up to the top right of this page), and select the ‘Forms’ tab.

    A complete application for the fund will include:

    1. Political membership — you must have signed a membership card or filled out a Membership Application Form. (If you do not have a CUPE No. (found on the left-hand side of the Portal home page), then you have yet to gain political membership. To do so, select the ‘Forms’ tab and fill out the Membership Application Form PLEASE NOTE: processing membership applications can take up to one hour.)

    2. The Black and Indigenous Workers Fund Application Form.

    3. Supporting documentation — this documentation should include a statement outlining the need for which funding is being requested, and any other supporting documentation you may have (receipts, invoices, letters of support, etc.).

    You will receive an automatic confirmation email for each application you submit. PLEASE NOTE: if you do not receive a confirmation email you did not successfully submit the application. If you experience any issues during the application process, please see the Fund Application FAQ for answers to commonly asked questions.

    Applications are accepted on a rolling basis. The fund year is 1 September – 31 August. The fund cap per person per year resets every year.

  • CUPE 3902, Unit 7 members’ access to relevant healthcare:

    • Mental health care (counselling/MSW/social worker, incl. psychotherapy): $2500/year under top-up plan + $500 under base plan (total: $3000)

    • Basic dental: $1350/year

    • Glasses/contact lenses/laser eye surgery: $225/year

    • Family HCSA: $600/year

    • Drug max: $15K/year

    Health plan combined max: $15K/year

International Workers Legal Fund (IWLF)

Eligibility period: secured at least 1 hour of Unit 7 work between September 1 and August 31 of the year in which the application is made.

Purpose: support international members facing legal difficulties. Please apply if you need support of any kind related to your experience as a member of this group.

The International Workers Legal Fund (I.W.L.F.) covers eligible expenses for members who are experiencing troubles related to their visa and/or immigration status that interfere with their ability to perform their Unit 1 work. If you identify as in the group this fund intends to serve and have constructive feedback, and/or are interested in participating on the Local’s Equity Funds Committee, please write to your Secretary-Treasurer at st@cupe3902.org.

The Local’s Equity Funds Committee (anonymously) reviews applications for the Survivors Fund, Trans Fund, International Legal Workers Fund, and Black and Indigenous Workers Fund. The Secretary Treasurer, Vice-President, President/President’s designate, and ideally, 2 community members per fund for Unit 1, and 1 community member per fund for Unit 7, sit on this committee.

This is a member-driven fund that came out of members’ needs, and was specifically modeled on the CUPE 3903 Sexual Assault Survivor Fund.

  • Each year of the International Workers Legal Fund (1 September – 31 August), anyone who meets the following criteria is eligible to apply:

    1. You have secured at least 1 hour of Unit 1 work by the time the application is made, or have a guaranteed subsequent appointment.

    2. You are international (i.e., not a citizen or permanent resident of Canada).

    3. You are experiencing legal troubles related to your visa and/or immigration status that interfere with your ability to perform your Unit 1 work.

    Application deadlines: Applications are due during the fund year in which expenses are incurred. Exceptions to this may be made on a case-by-case basis (such as when expenses are incurred close to the end of the fund year). Please write to your Secretary-Treasurer at st@cupe3902.org if you have any questions.

  • Understanding that your status as an international worker can impact many areas of life, the fund deliberately does not define all eligible expenses. Members are invited to submit claims for any expenses they consider eligible.

    The IWLF is intended to assist members with legal costs associated with an emergency situation such as deportation. (It is not meant to cover costs associated with applying for permanent residency or citizenship, applying for or renewing a visa, or routine legal costs related to immigration.) Examples of eligible expenses include:

    1. Legal fees related to an emergency immigration situation (for members and/or their dependents).

    2. Associated filing fees.

    3. Childcare needed to make legal appointments.

    4. Transportation to and from legal appointments.

    5. Lost wages for days in court.

    6. Emergency repatriation, including moving fees, travel costs, etc.

     

    Expenses incurred in the fund year (1 September – 31 August) will be eligible for reimbursement.

  • Each applicant has yearly cap of $1,500 and a lifetime cap of $5,000 per fund.

    The fund year spans from 1 September to 31 August.

  • Equity Fund review meetings are scheduled to take place monthly.

    For your application to be considered at one of these meetings, it must be received at least one day in advance. We will do our best to accommodate last-minute applications, but this cannot be guaranteed.

    We aim to mail disbursement cheques to eligible applicants within two weeks of approval.

  • Applications will be reviewed and eligibility decisions made on a case-by-case basis by the Equity Funds Committee. The Equity Funds Committee is comprised of the Secretary-Treasurer, the Chair (or designate), the Vice-Presidents of any Unit with Equity Funds, and two members per Equity Fund to represent the relevant constituencies, to be appointed by the Executive Committee after a call for applications.

    The Secretary-Treasurer chairs meetings of the Equity Funds Committee, presenting an anonymized and paraphrased version of each application to the committee for review. No other officer or member of the Local has access to Equity Fund applications.

  • If you have worked 1+ hour since 1 September of the fund year and once the database has been updated with payroll information, the application form will be available online and accessible through the Union’s website. To find the application, login to the Member Portal (found by scrolling up to the top right of this page), and select the ‘Forms’ tab.

    A complete application for the fund will include:

    1. Political membership — you must have signed a membership card or filled out a Membership Application Form. (If you do not have a CUPE No. (found on the left-hand side of the Portal home page), then you have yet to gain political membership. To do so, select the ‘Forms’ tab and fill out the Membership Application Form PLEASE NOTE: processing membership applications can take up to one hour.)

    2. The International Workers Legal Fund Application Form.

    3. Supporting documentation — this documentation should include a statement outlining the need for which funding is being requested, and any other supporting documentation you may have (receipts, invoices, letters of support, etc.).

    You will receive an automatic confirmation email for each application you submit. PLEASE NOTE: if you do not receive a confirmation email you did not successfully submit the application. If you experience any issues during the application process, please see the Fund Application FAQ for answers to commonly asked questions.

    Applications are accepted on a rolling basis. The fund year is 1 September – 31 August. The fund cap per person per year resets every year.

FEBRUARY 1-28 & JULY 1-31, 2024

International Health Plan Assistance Fund (IHPAF)

Eligibility period: have/will have performed at least 30 hours of Unit 7 work between September 1 and August 31 of the year in which the application is made.

Purpose: cover UHIP enrolment fees for members who, because of their international status and are no longer in the funded cohort, must pay out-of-pocket for UHIP for themselves, their spouse, or dependent child(ren). Members who receive major external awards that fully replace funding packages are not eligible.

The International Health Plan Assistance Fund (IHPAF) is for members who, because of their international status, must pay out-of-pocket UHIP enrolment fees for themselves, their spouse, and/or their dependent child(ren).

  • The Unit 7 IHPAF is disbursed in two rounds. Anyone who meets the following criteria is eligible to apply:

    (a) Either you have performed at least 30 hours of Unit 7 work between September 1, 2023 and the application deadline, if you are applying in Round 1, or you have secured at least 30 hours of Unit 7 work between September 1, 2023 and August 31, 2024, if you are applying in Round 2.

    (b) You are an international member who paid UHIP fees out of pocket for yourself, your spouse, and/or your dependent child(ren) in the academic year.

  • UHIP fees for eligible members’ spouses and/or their dependent child(ren) are always eligible. UHIP fees for members themselves are only eligible if paid out of pocket, that is, not covered by a funding package. All students in the funded cohort have their UHIP fees covered by the funding package, except those who pay domestic tuition while enrolled in the UHIP.

    Members who receive major external awards that fully replace their funding package (e.g. SSHRC, Vanier, etc.) will not be eligible.

  • The fund reimburses eligible UHIP fees in full. In 2023-24, a full year of UHIP coverage costs $756 per person.

  • Applications for the first round will open between February 1st and February 28th. Disbursements will follow in May 2024.

    There will be a second round of applications from July 1st to July 31st. This is to allow members who were not eligible in February (because they haven’t reached the 30 hour work requirement) to apply. Disbursements will follow in October 2024.

  • If you lost your receipt for the coverage of your spouse/dependent, you can get it reprinted at the UHIP office at 33 St. George Street or you can email the UHIP office to ask for a digital copy.

  • When the application opens on February 1, the form will be available online and accessible through the Member Portal (found by scrolling up to the top right of this page).

    A complete application for the IHPAF will include: (a) the IHPAF Application Form, and (b) supporting documentation—your ACORN Account Invoice showing you paid UHIP fees out of pocket in the current academic year. Please note that if you are claiming fees for your spouse/dependent child(ren), the receipt(s) must show their full name(s) and period of coverage.

    You will receive an automatic confirmation email after submitting your application. PLEASE NOTE: if you do not receive a confirmation email, you did not successfully submit your application.

    If you do not have (a) a membership card (i.e., you do not have a CUPE No., found on the left-hand side of the Portal home page), you will be directed to fill out a Membership Application Form (also found on the ‘Forms’ tab). When your membership application is processed, the IHPAF Application Form will be accessible through the portal.

    PLEASE NOTE: processing membership applications can take up to one hour. Failure to fill out a membership application in a timely way is not grounds for submitting a late application. If you experience any issues during the application process, please see the Fund Application FAQ for answers to commonly asked questions.

    Round 1 : Applications will be accepted between 1 – 28 February, 2024.

    Round 2 : Applications will be accepted between 1 July – 31 July, 2024.

U of T Family Plan Assistance Fund (UFPAF)

Eligibility period: have/will have performed at least 30 hours of Unit 7 work between September 1 and August 31 of the year in which the application is made.

Purpose: cover U of T student or postdoc base plan enrolment fees for members who pay out-of-pocket for coverage for their spouse and/or dependent child(ren) on their U of T base plan.

The U of T Family Plan Assistance Fund (UFPAF) is for members who pay out-of-pocket enrolment fees to add their spouse and/or their dependent child(ren) to their U of T student or postdoc plan.

  • The Unit 7 IHPAF is disbursed in two rounds. Anyone who meets the following criteria is eligible to apply:

    (a) Either you have performed at least 30 hours of Unit 7 work between September 1, 2023 and the application deadline, if you are applying in Round 1, or you have secured at least 30 hours of Unit 7 work between September 1, 2023 and August 31, 2024, if you are applying in Round 2.

    (b) You paid fees to add your spouse and/or dependent child(ren) to your UofT base plan in the current academic year.

  • Eligible expenses include the enrolment fees you paid to add your spouse and/or dependent child(ren) to your UofT base plan in the current academic year. UofT base plans include: the GSU plan (graduate students), the PDF plan (postdoctoral fellows), the UTSU plan (undergraduate students), the APUS plan (part-time students), and the SCSU plan (undergraduate students, UTSC).

  • The fund reimburses a percentage of the cost of adding your spouse and/or dependents to your UofT student or postdoc base plan.

  • Applications for the first round will be open between February 1 and February 28. Disbursements will follow in May 2024.

    There will be a second round of applications from July 1 to July 31. This is to allow members who were not eligible in February (because they haven’t reached the 30 hour work requirement) to apply. Disbursements will follow in October 2024.

  • If you lost your receipt for the coverage of your spouse/dependent, you can call Student Care at 1-866-416-8707 to request a copy of your receipt.

  • When the application opens on February 1, the form will be available online and accessible through the Member Portal (found by scrolling up to the top right of this page).

    A complete application for the UFPAF will include: 

    (a) the UFPAF Application Form, and,

    (b) supporting documentation—a receipt showing you paid to add your spouse and/or dependents to your UofT student or postdoc base plan in the current academic year (email confirmation showing the amount paid is sufficient). Please note that if you are claiming fees for your spouse/dependent child(ren), the receipt(s) must show their full name(s) and period of coverage.

    You will receive an immediate confirmation email for each application you submit.

    PLEASE NOTE: if you do not receive a confirmation email you did not successfully submit the application.

    If you do not have (a) a membership card (i.e., you do not have a CUPE No., found on the left-hand side of the Portal home page), you will be directed to fill out a Membership Application Form (also found on the ‘Forms’ tab). When your membership application is processed, the UFPAF Application Form will be accessible through the portal.

    PLEASE NOTE: processing membership applications can take up to one hour. Failure to fill out a membership application in a timely way is not grounds for submitting a late application. If you experience any issues during the application process, please see the Fund Application FAQ for answers to commonly asked questions.

    Round 1 : Applications will be accepted between 1 – 28 February, 2024.

    Round 2 : Applications will be accepted between 1 July – 11 August, 2024.

SEPTEMBER 1-30 , 2023

Childcare Financial Assistance Fund (CFAF)

Eligibility period: have/will have performed at least 30 hours of Unit 7 work between September 1 and August 31 in the year before application is made. (Applications are made the following September—that is, immediately after the eligibility period.)

Purpose: offset eligible childcare expenses and primary care expenses that are incurred between September 1 and August 31 in the year before application is made. Children must be within set age ranges to be considered eligible.

The Childcare Financial Assistance Fund (CFAF) supports members who are parents and either incur (1) childcare expenses (expenses related to paying a childcare provider for care of their child(ren) while a parent is at work or school), or (2) primary care expenses (defined as expenses associated with having the member, or a household or family member, provide primary care for one or more of their (step-)children in the eligible age range).

  • Anyone who meets the following criteria is eligible to apply:

    (a) You secured at least 30 hours of Unit 7 work between September 1, 2022, and August 31, 2023.

    (b) You have (step-)children in the eligible age range: from birth until the day they turn 16.

    (c) You have eligible childcare expenses supported by receipts, and/or you have documentation showing that you, or one of your household or family members, provided primary care for one or more of your (step-)children in the eligible age range. (d) Your childcare expenses are for childcare that took place between September 1st, 2021, and August 31st, 2022.

  • Eligible age ranges for the 2022-3 fund year:

    1. For childcare expenses, the eligible age range is from birth until the day they turn sixteen (16) years old.

    2. For primary care expenses, the eligible age range is from birth until September 1 of the calendar year in which they turn four (4) years old.

  • Eligible expenses include anything that would qualify as a childcare expense for tax purposes (see here for more information). Some examples include: babysitters, nannies, daycare, preschool, summer camps, March break programs, after school programs, and sports/activities/lessons offered through local recreation centres or the equivalent. Examples of ineligible expenses include: tuition for private primary school, school lunches, medical expenses, toys, clothing, food, swimming lessons, tennis lessons, and scout fees.

  • If you receive a daycare subsidy, you can still claim the unsubsidized amount through the CFAF. We ask that you disclose any subsidies to the Union along with your application . Subsidies will be deducted from your total childcare expenses for the fund year.

  • Yes. Please use a site like xe.com to convert the prices to CAD for the correct date/period (there are features on currency sites where you can convert an amount based on the date the receipt was issued or averaged over a period).

  • If you, or your household or family member, provide primary care for one or more of your (step-)children in the eligible primary care age range, then you will receive some support from the CFAF for each month your (step-)children were in the primary care age range. Each month that your (step-)children were in the primary care age range will be treated as an eligible expense.

  • Each year disbursement amounts vary depending on the total number of applicants and their overall need; thus, we cannot advertise disbursement amounts in advance. After all applications have been received and processed, caps are set on the maximum amount a member can receive (1) for childcare expenses per child and (2) for primary care expenses per child.

  • Applications for this fund will be open between September 1 and September 30 2023. Disbursements will follow in December 2023.

  • When the application opens on September 1, 2023, the form will be available online and accessible through the Union’s website. To find the application, login to the Member Portal (found by scrolling up to the top right of this page).

    A complete application for the CFAF will include:

    (a) the 2022-23 CFAF Application Form,

    (b) A document summarizing childcare  eligible expenses (e.g. childcare, after-school programs, etc. and

    (c) supporting documentation:

    (1) for childcare expenses, this documentation will include the child’s birth certificate and receipts for all expenses claimed organized into a single PDF and ordered according to the date of the childcare expense (from September to August), and,

    (2) for primary care expenses, this documentation will include the child’s birth certificate.

    You will receive an immediate confirmation email for each application you submit.

    Please note: if you do not receive a confirmation email you did not successfully submit the application.

    If you do not have (a) a membership card (i.e., you do not have a CUPE No., found on the left-hand side of the Portal home page), you will be directed to fill out a Membership Application Form (also found on the ‘Forms’ tab). When your membership application is processed, the 2022-23 CFAF Application Form will be accessible through the portal.

    Please note: processing membership applications can take up to one hour. Failure to fill out a membership application in a timely way is not grounds for submitting a late application. If you experience any issues during the application process, please see the Fund Application FAQ for answers to commonly asked questions.

    Applications will be accepted between September 1 and September 30, 2023.

    Each year disbursement amounts vary depending on the total number of applicants and their overall need; thus, we cannot advertise disbursement amounts in advance. After all applications have been received and processed, caps are set on the maximum amount a member can receive (1) for childcare expenses per child and (2) for primary care expenses per child.

How to Access Application Forms

During application periods, forms will be accessible through the Member Portal. 

If, during application periods, you are eligible but do not see application forms on the Member Portal (under ‘Forms’), then you likely need to fill out a Membership Application Form (also found under the ‘Forms’ tab). When your membership application is processed, then the application forms for funds you may be eligible for will be accessible through the portal. 

PLEASE NOTE: processing of membership applications can take up to one hour. 

If you do not know your Member ID number, which is required for fund and membership applications, you can find it in your CUPE 3902 newsletter footer at the bottom of the email, or by filling out this form in the Member Portal. For support, please contact website@cupe3902.org.