Unit 1
Leaves Under the Collective Agreement
You, your coworkers, and your former coworkers have fought for decades for better access to paid leaves. Please do take advantage of the privileges you have won for you, your coworkers, and future generations of workers at U of T.
Available leaves are described below. You can find more info in the CUPE 3902 Unit 1 Collective Agreement. In general, to take a leave, first contact your departmental administrator to start the process.
Note: Academic year is September 1 to August 31, as per article 29:05 of the Unit 1 Collective Agreement, under Definitions.
More questions?
Check out the Unit 1 Collective Agreement and/or send a message the Vice President (Unit 1 and Unit 7) at vp1@cupe3902.org.
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You can take 17 weeks of paid leave. This leave can take two forms:
Four months receiving regular monthly installments without interruption, with subsequent unpaid leave also available.
If you qualify for Employment Insurance benefits, the University will pay you ninety-five percent (95%) of regular pay during the first week (while waiting period for Employment Insurance benefits), then for the next 16 weeks, they will pay the difference between Employment Insurance benefits and ninety-five percent (95%) of salary, provided that the employee applies for and receives Employment Insurance benefits.
The end date of a pregnancy leave may not extend beyond the ending date of the employee’s appointment.
Contact the Family Care Office to begin the process. You may need to present a doctor’s certificate to confirm pregnancy and due date (at the department’s expense) and will need to submit written notice of your intent to take the leave at least 2 weeks in advance.
Note: Extended Pregnancy and Parental/Adoption Leave Benefit
All bargaining unit employees are granted extended pregnancy/parental/adoption leaves.
If an employee who has taken pregnancy or parental/adoption leave reaches the end of their contract before their 4 month leave has expired, the employee will be entitled to a one-time only lump sum payment in the amount of their monthly pay for the remainder of that 4-month period, minus any required deductions.
For example, if an employee’s contract ends after 3 months of leave, they will receive a lump sum payment equivalent to 1 month’s pay.
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If you have been employed for a minimum of 13 weeks, you can take a leave of absence following the birth or adoption of your child, of up to 61 weeks for employees who also took pregnancy leave (and must directly follow pregnancy leave) and up to 63 weeks for all other new parents (which must start within 78 weeks of birth/adoption). However, only the first 4 months of that is paid leave.
If you start a leave during an appointment, and you have a subsequent appointment in the following session, you can continue your leave (and therefore continue to get paid) during that subsequent appointment.
Contact the Family Care Office to begin the process. You will need to submit written notice of your intent to take the leave at least 2 weeks in advance.
Note: Extended Pregnancy and Parental/Adoption Leave Benefit
All bargaining unit employees are granted extended pregnancy/parental/adoption leaves.
If an employee who has taken pregnancy or parental/adoption leave reaches the end of their contract before their 4 month leave has expired, the employee will be entitled to a one-time only lump sum payment in the amount of their monthly pay for the remainder of that 4-month period, minus any required deductions.
For example, if an employee’s contract ends after 3 months of leave, they will receive a lump sum payment equivalent to 1 month’s pay.
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Upon request, you can take one week of paid leave, which must be taken within the first 6 weeks of the birth or adoption of a child.
Contact your departmental admin to begin the process.
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Short-Term Sick Leave
Course Instructors are entitled to up to 6 days of paid sick leave per academic year, or up to 8 if you teach more than one course.For non-course instructor members of Unit 1, the following paid sick leaves are available: 3 days if you worked 200 hours or more in a year, 2 days if you worked 100 hours or more in an academic year, or 1 day if you worked 30 hours or more in an academic year.
Contact your supervisor and departmental admin as soon as possible.
Surgery, Hospitalization and Serious Illness
If you require surgery, hospitalization, and/or a course of treatment, you can take up to 4 months of paid leave.Contact your supervisor and departmental admin as soon as possible. Contact Health and Well-Being Programs & Services to begin the process.
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Jury and Witness Duty
Upon written request and supported by a copy of the summons for jury duty or crown witness service, you can take a paid leave while you are serving. You will need to provide confirmation of the date(s) and time(s) in which you appeared and/or served, signed by an appropriate office of the court.Contact your supervisor and departmental admin as soon as possible.
Academic Conference Leave
If you have been invited to deliver a paper, present research findings, chair a session, or serve on a discussion panel at an academic conference, you can take a paid leave, including time to travel to and from the conference.Contact your supervisor and departmental admin as soon as possible.
Union Conventions
Upon written request and approval from your supervisor, you can take an unpaid leave, up to 10 working days per academic year.Contact the General Vice President (gvp@cupe3902.org) about how to take this leave.
Bereavement Leave
You can take a 5 consecutive day paid leave in the event of death of somebody close to you.Contact your supervisor and departmental admin as soon as possible.
Compassionate Leave
You can take a 5-day paid leave to attend to a seriously ill person close to you. The 5 days do not need to be consecutive.Contact your supervisor and departmental admin as soon as possible.
Sexual/Domestic Violence Survivor Leave
Members are entitled to up to 1 month of paid leave in cases where they are survivors of sexual/domestic violence.Contact the Family Care Office to begin the process.
Health Benefits
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Members of Unit 1 are entitled to access health benefits under the terms of the Collective Agreement. Two plans exist: Plan A (The “Top-Up” Plan) and Plan B (The “HCSA Only” Plan).
Plan A consists of comprehensive insurance coverage, in addition to a $300 Healthcare Spending Account (HCSA). The HCSA amount increases to $600 for members with dependents. In order to be eligible for Plan A members must have a contract worth, or have worked, a minimum of 15 hours (this threshold must be achieved by July 31 of each academic year) AND must have enrolled in a “base” plan (such as the GSU, APUS, SCSU, UTSU, or PDF plans).
NOTE: In order to be eligible for Plan A, members must remain in both the extended health and dental portions of their base plan. There are no exceptions. If you need to purchase an extension of your insurance after graduation, please visit Student Care for information and deadlines.
Members who do not meet the eligibility requirements as outlined above, will have access to Plan B (HCSA only), consisting of a $500 Healthcare Spending Account. The HCSA amount increases to $800 for members with dependents.
For more information about these two plans, please have a look at our Plan FAQ.
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Blackout Period
A blackout period is the duration of time when access to Plan A and Plan B is temporarily unavailable. This is the period when the University confirms the eligibility of members and sends the list to Green Shield.
If you require access to medical and dental services or need a prescription during the blackout period, you can make the payment and submit the claim with receipts to Green Shield after the blackout period.
Fall term: September 1 to October 31
Winter term: January 1 to March 15
NOTE: If you had access to Plan A or B during the previous benefit year (September to August), your plan will show as “Terminated” on the Green Shield portal during the blackout period in September.
Claim submission Deadline
All claims must be received by Green Shield no later than 60 days after the end of the benefit year, by October 30.
NOTE: August 30 is the last day you can submit claims through the Green Shield portal. After August 30, you must submit manual (paper) claim forms. Please contact Green Shield customer service at 1-888-711-1119 for assistance.
Health Benefits - Adding Dependents
NOTE: To opt-in your dependents to your primary plan (in order for them to have access to the Top-up Plan), you must opt them in annually, at the beginning of the term you are first registered in. For graduate students, visit Student Care to opt-in online during the periods below. Members with primary coverage from APUS, SCSU, and UTSU should refer to their respective website for similar deadlines.
Fall term: September 1 – 30
Winter term: January 1 – 31
Looking to purchase a 12-month extension of your insurance after graduation? Please visit Student Care.
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Unit 1 Health Benefits – University of Toronto’s webpage
Unit 1 Benefits & Worker Rights – access this document for a summary of Unit 1 benefits, financial assistance funds and other worker rights.
Top-Up Plan FAQ – have a question about your top-up plan? Check here first for an answer!
HCSA Allowable Expenses – this form, created by Green Shield Canada, lists items/services that may (or may not) be charged to a HCSA, and under what circumstances certain expenses will be covered. Members who are not in a funded cohort are able to claim their UTGSU health and dental premiums through their HSCA account. Check out this guide for details on how to do so! Note: if you are in a funded cohort, your UTGSU plan is covered by your funding and you cannot claim the premiums through your HCSA.
Table of Maximums – GSU/Top-Up – GSU/Top-Up Plan 2023/2024 Plan Year.
Equity Funds
ROLLING: SEPTEMBER-AUGUST
Sexual and Domestic Violence Survivors Fund >
Sexual and Domestic Violence Survivors Fund (SF)
Eligibility period: secured at least 1 hour of Unit 1 work between September 1 and August 31 of the year in which the application is made.
Purpose: support survivors. Please apply if you need support of any kind related to your experience as a member of this group.
The Sexual and Domestic Violence Survivors Fund (Survivors Fund) is intended to serve as an immediate and individualized form of support for members who are survivors of sexual and/or domestic violence. If you identify as a member this fund intends to serve, and have constructive feedback and/or are interested in participating in the Local’s Equity Funds subcommittee, write to your Secretary-Treasurer at st@cupe3902.org.
The Local’s Equity Funds Subcommittee (anonymously) reviews applications for the Survivors Fund, Trans Fund, International Workers Legal Fund, and Anti-Racism Racialized Workers Fund. Your Secretary Treasurer, Vice-President, President or President’s designate, and ideally, community members representing each fund (two members per fund in Unit 1 and one member per fund in Unit 7), sit on this committee.
This is a member-driven fund that came out of members’ needs, and was specifically modeled on the CUPE 3903 Sexual Assault Survivor Fund.
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Each year of the Survivors Fund (1 September – 31 August), anyone who meets the following criteria is eligible to apply:
You have secured at least 1 hour of Unit 1 work by the time the application is made, or have a guaranteed subsequent appointment.
You are a survivor of sexual and/or domestic violence.
Application deadlines: Applications are due during the fund year in which expenses are incurred. Exceptions to this may be made on a case-by-case basis (such as when expenses are incurred close to the end of the fund year). Please write to your Secretary-Treasurer at st@cupe3902.org if you have any questions.
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Understanding that violence can impact many areas of life, the fund deliberately does not define all eligible expenses. Members are invited to submit claims for any expenses they consider eligible.
Examples of eligible expenses include:
Legal fees.
Related counselling fees in excess of what is covered by Green Shield.
Administrative fees associated with change of name ($137), re-issuing of passport ($120 for the 5yr, $160 for the 10yr), etc.
Related medical procedures not covered by Green Shield(e.g., STI tests, emergency dental procedures, laser treatment to remove visible signs of violence, etc.), and related transportation costs.
Safety costs, including lock changes, hair cuts, new phone numbers, secure transportation, etc.
Emergency relocation to secure safe housing, including moving fees, first and last month’s rent, hotel stays, etc.
Expenses incurred in the fund year (September 1 to August 31) will be eligible for reimbursement.
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The fund has been allocated $90,000 per year. Each applicant has yearly cap of $8,000 and a lifetime cap of $24,000 for the Survivors Fund.
The fund year spans from September 1 to August 31.
If there are monies left over after the fund has reimbursed all eligible claims, the remainder of the monies will be reallocated to Group B of the SWAF for that year.
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Equity Fund review meetings are scheduled to take place monthly.
Monthly deadline information can be found here.
For your application to be considered at these meetings, it must be received at a reasonable time before the Equity Funds Subcommittee meeting. We will do our best to accommodate last-minute applications, but this cannot be guaranteed.
We aim to mail disbursement cheques to eligible applicants within two weeks of approval. -
Applications will be reviewed and eligibility decisions made on a case-by-case basis by the Equity Funds Subcommittee. The Equity Funds Subcommittee is comprised of the Secretary-Treasurer, the Chair (or designate), the Vice-Presidents of any Unit with Equity Funds, and two members per Equity Fund to represent the relevant constituencies, to be appointed by the Executive Committee after a call for applications.
The Secretary-Treasurer chairs meetings of the Equity Funds Committee, presenting an anonymized and paraphrased version of each application to the committee for review. No other officer or member of the Local has access to Equity Fund applications.
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If you have worked at least 1 hour since September 1 of the fund year and once the database has been updated with payroll information, the application form will be available online and accessible through the Union’s website. To find the application, login to the Member Portal (found by scrolling up to the top right of this page), and select the ‘Forms’ tab.
A complete application for the fund will include:
Political membership — you must have signed a membership card or filled out a Membership Application Form. (If you do not have a CUPE No. (found on the left-hand side of the Portal home page), then you have yet to gain political membership. To do so, select the ‘Forms’ tab and fill out the Membership Application Form. Note that processing membership applications can take up to one hour.
The Survivors Fund Application Form.
Supporting documentation — this documentation should include a statement outlining the need for which funding is being requested, and any other supporting documentation you may have (receipts, invoices, letters of support, etc.).
You will receive an automatic confirmation email for each application you submit. Note that if you do not receive a confirmation email, you did not successfully submit the application. If you experience any issues during the application process, please see the Fund Application FAQ for answers to commonly asked questions.
Applications are accepted on a rolling basis. The fund year is September 1 to August 31. The fund cap resets every year.
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CUPE 3902, Unit 1 members’ protections under the Collective Agreement (CA) for Survivors:
one month’s paid leave for survivors (p. 58)
four month’s paid “Surgery, Hospitalization, and Serious Illness” leave which can be used for mental-health purposes (p. 57)
Sexual violence and harassment protections (pp. 9-11)
Letter of Understanding on Sexual Violence (p. 85)
CUPE 3902, Unit 1 members’ access to relevant healthcare:
Mental health care (counselling/MSW/social worker, incl. psychotherapy): $5000/year under top-up plan + $500 under base plan (total: $5500)
Basic dental: $1350/year
Glasses/contact lenses/laser eye surgery: $300/year
Single HCSA: $500/year – Family HCSA: $800/year
Drug max: $15000/year
Health plan combined maximum: $15000/year
Trans Fund
Eligibility period: secured at least 1 hour of Unit 1 work between September 1 and August 31 of the year in which the application is made.
Purpose: support trans members. Please apply if you need support of any kind related to your experience as a member of this group..
The Trans Fund is intended to serve as an immediate and individualized form of support for members who self-identify as transgender and/or nonbinary. If you identify as a member this fund intends to serve, and have constructive feedback and/or are interested in participating on the Local’s Equity Funds Subcommittee, write to your Secretary-Treasurer at st@cupe3902.org.
The Local’s Equity Funds Committee (anonymously) reviews applications for the Survivors Fund, Trans Fund, International Workers Legal Fund, and Anti-Racism Racialized Workers Fund. The Secretary Treasurer, Vice-President, President/President’s designate, and ideally, 2 community members per fund for Unit 1, and 1 community member per fund for Unit 7, sit on this committee.
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Each year of the Trans Fund (September 1 to August 31), anyone who meets the following criteria is eligible to apply:
You have secured at least 1 hour of Unit 1 work by the time the application is made, or have a guaranteed subsequent appointment.
You self-identify as transgender and/or nonbinary.
Application deadlines: Applications are due during the fund year in which expenses are incurred. Exceptions to this may be made on a case-by-case basis (such as when expenses are incurred close to the end of the fund year). Please write to your Secretary-Treasurer at st@cupe3902.org if you have any questions.
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Understanding that your experience as transgender and/or nonbinary can impact many areas of life, the fund deliberately does not define all eligible expenses. Members are invited to submit claims for any expenses they consider eligible.
Examples of eligible expenses include:
Everyday life necessities, including binders, shapewear, and packers.
Medical necessities not covered by Green Shield, such as HRT prescriptions not listed in Green Shield’s index of covered pharmaceuticals.
Gender-affirming procedures and surgeries (not covered by GSU Base Plan), and associated travel, lodging, and transportation costs.
Related counselling fees in excess of what is covered by Green Shield.
Administrative fees associated with change of name ($137), re-issuing of passport ($120 for the 5-year, $160 for the 10-year), etc.
Emergency relocation to secure safe housing, including moving fees, first and last month’s rent, hotel stays, etc.
Expenses incurred in the fund year (September 1 to August 31) will be eligible for reimbursement.
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The fund has been allocated $125,000 per year. Each applicant has yearly cap of $8,000 and a lifetime cap of $24,000 for the Trans fund.
The fund year spans from 1 September to 31 August.
If there are monies left over after the fund has reimbursed all eligible claims, the remainder of the monies will be reallocated to Group B of the SWAF for that year.
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Equity Fund review meetings are scheduled to take place monthly.
Monthly deadline information can be found here.For your application to be considered at these meetings, it must be received at a reasonable time before the Equity Funds subcommittee meeting. We will do our best to accommodate last-minute applications, but this cannot be guaranteed.
We aim to mail disbursement cheques to eligible applicants within two weeks of approval. -
Applications will be reviewed and eligibility decisions made on a case-by-case basis by the Equity Funds Subcommittee. The Equity Funds Subcommittee is comprised of the Secretary-Treasurer, the Chair (or designate), the Vice-Presidents of any Unit with Equity Funds, and two members per Equity Fund to represent the relevant constituencies, to be appointed by the Executive Committee after a call for applications.
The Secretary-Treasurer chairs meetings of the Equity Funds Committee, presenting an anonymized and paraphrased version of each application to the committee for review. No other officer or member of the Local has access to Equity Fund applications.
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If you have worked at least 1 hour since September 1 of the fund year and once the database has been updated with payroll information, the application form will be available online and accessible through the Union’s website. To find the application, login to the Member Portal (found by scrolling up to the top right of this page), and select the ‘Forms’ tab.
A complete application for the fund will include:
Political membership — you must have signed a membership card or filled out a Membership Application Form. (If you do not have a CUPE No. (found on the left-hand side of the Portal home page), then you have yet to gain political membership. To do so, select the ‘Forms’ tab and fill out the Membership Application Form PLEASE NOTE: processing membership applications can take up to one hour.)
The Trans Fund Application Form.
Supporting documentation — this documentation should include a statement outlining the need for which funding is being requested, and any other supporting documentation you may have (receipts, invoices, letters of support, etc.).
You will receive an automatic confirmation email for each application you submit. PLEASE NOTE: if you do not receive a confirmation email you did not successfully submit the application. If you experience any issues during the application process, please see the Fund Application FAQ for answers to commonly asked questions.
Applications are accepted on a rolling basis. The fund year is September 1 to August 31. The fund cap resets every year.
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CUPE 3902, Unit 1 members’ protections under the Collective Agreement (CA) for Trans members:
four month’s paid “Surgery, Hospitalization, and Serious Illness” leave which can be used for gender-affirming surgeries and procedures and/or mental-health purposes (p. 57)
“physical attributes” and “sexual orientation, identity, and expression” added to grounds protected from discrimination (p. 7)
right to determine your own gender identity and pronoun (p. 8)
bullying and harassment protection (p. 13)
CUPE 3902, Unit 1 members’ access to relevant healthcare:
Mental health care (counselling/MSW/social worker, incl. psychotherapy): $5000/year under top-up plan + $500 under base plan (total: $5500)
Basic dental: $1350/year
Glasses/contact lenses/laser eye surgery: $300/year
Single HCSA: $500/year – Family HCSA: $800/year
Drug max: $15000/year
Health plan combined maximum: $15000/year
Gender affirming coverage through GSU Base Plan. More info here
Anti-Racism Racialized Workers Fund (ARRWF)
Eligibility period: secured at least 1 hour of Unit 1 work between September 1 and August 31 of the year in which the application is made.
Purpose: support members impacted by racism (including but not limited to anti-Black and/or anti-Indigenous racism). Please apply if you need support of any kind related to your experience as a member of this group.
The Anti-Racism Racialized Workers Fund (ARRWF) is intended to serve as an immediate and individualized form of support for members who are impacted by racism (including, but not limited to, anti-Black and/or anti-Indigenous racism). If you identify as a member this fund intends to serve, and have constructive feedback and/or are interested in participating on the Local’s Equity Funds Subcommittee, please write to your Secretary-Treasurer at st@cupe3902.org.
The Local’s Equity Funds Subcommittee (anonymously) reviews applications for the Survivors Fund, Trans Fund, International Workers Legal Fund, and Anti-Racism Racialized Workers Fund. The Secretary Treasurer, Vice-President, President/President’s designate, and ideally, 2 community members per fund for Unit 1, and 1 community member per fund for Unit 7, sit on this committee.
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Each year of the ARRWF (September 1 to August 31), anyone who meets the following criteria is eligible to apply:
You have secured at least 1 hour of Unit 1 work by the time the application is made, or have a guaranteed subsequent appointment.
You have been impacted by racism (including but not limited to anti-Black and/or anti-Indigenous racism).
Application deadlines: Applications are due during the fund year in which expenses are incurred. Exceptions to this may be made on a case-by-case basis (such as when expenses are incurred close to the end of the fund year). Please write to your Secretary-Treasurer at st@cupe3902.org if you have any questions.
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Understanding that racism can impact many areas of life, the fund deliberately does not define all eligible expenses. Members are invited to submit claims for any expenses they consider eligible.
Examples of eligible expenses include:
Related legal fees (including related transportation costs, childcare).
Related medical fees in excess of what is covered by Green Shield (including counselling, health services not covered by insurance, procedures to remove visible signs of violence, and related transportation and childcare costs).
Safety costs, including secure transportation, self defence classes, etc.
Emergency relocation to secure safe housing, including moving fees, first and last month’s rent, hotel stays, etc.
Expenses incurred in the fund year (September 1 to August 31) will be eligible for reimbursement.
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The fund has been allocated $25,000 per year. Each applicant has yearly cap of $5,000 and a lifetime cap of $15,000 for the Anti-Racism Racialized Workers Fund.
The fund year spans from September 1 to August 31.If there are monies left over after the fund has reimbursed all eligible claims, the remainder of the monies will be reallocated to Group B of the SWAF for that year.
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Equity Fund review meetings are scheduled to take place monthly.
Monthly deadline information can be found here.
For your application to be considered at these meetings, it must be received at a reasonable time before the Equity Funds subcommittee meeting. We will do our best to accommodate last-minute applications, but this cannot be guaranteed.
We aim to mail disbursement cheques to eligible applicants within two weeks of approval. -
Applications will be reviewed and eligibility decisions made on a case-by-case basis by the Equity Funds Committee. The Equity Funds Subcommittee is comprised of the Secretary-Treasurer, the Chair (or designate), the Vice-Presidents of any Unit with Equity Funds, and two members per Equity Fund to represent the relevant constituencies, to be appointed by the Executive Committee after a call for applications.
The Secretary-Treasurer chairs meetings of the Equity Funds Subcommittee, presenting an anonymized and paraphrased version of each application to the committee for review. No other officer or member of the Local has access to Equity Fund applications.
-
If you have worked at least 1 hour since September 1 of the fund year and once the database has been updated with payroll information, the application form will be available online and accessible through the Union’s website. To find the application, login to the Member Portal (found by scrolling up to the top right of this page), and select the ‘Forms’ tab.
A complete application for the fund will include:
Political membership — you must have signed a membership card or filled out a Membership Application Form. (If you do not have a CUPE No. (found on the left-hand side of the Portal home page), then you have yet to gain political membership. To do so, select the ‘Forms’ tab and fill out the Membership Application Form PLEASE NOTE: processing membership applications can take up to one hour.)
The Black and Indigenous Workers Fund Application Form.
Supporting documentation — this documentation should include a statement outlining the need for which funding is being requested, and any other supporting documentation you may have (receipts, invoices, letters of support, etc.).
You will receive an automatic confirmation email for each application you submit. PLEASE NOTE: if you do not receive a confirmation email you did not successfully submit the application. If you experience any issues during the application process, please see the Fund Application FAQ for answers to commonly asked questions.
Applications are accepted on a rolling basis. The fund year is September 1 to August 31. The fund cap resets every year.
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CUPE 3902, Unit 1 members’ access to relevant healthcare:
Mental health care (counselling/MSW/social worker, incl. psychotherapy): $5000/year under top-up plan + $500 under base plan (total: $5500)
Basic dental: $1350/year
Glasses/contact lenses/laser eye surgery: $300/year
Single HCSA: $500/year – Family HCSA: $800/year
Drug max: $15000/year
Health plan combined maximum: $15000/year
International Workers Legal Fund (IWLF)
Eligibility period: secured at least 1 hour of Unit 1 work between September 1 and August 31 of the year in which the application is made.
Purpose: support international members facing legal difficulties. Please apply if you need support of any kind related to your experience as a member of this group.
The International Workers Legal Fund (IWLF) covers eligible expenses for members who are experiencing troubles related to their visa and/or immigration status that interfere with their ability to perform their Unit 1 work. If you identify as in the group this fund intends to serve and have constructive feedback, and/or are interested in participating on the Local’s Equity Funds Committee, please write to your Secretary-Treasurer at st@cupe3902.org.
The Local’s Equity Funds Subcommittee (anonymously) reviews applications for the Survivors Fund, Trans Fund, International Workers Legal Fund, and Anti-Racism Racialized Workers Fund. Your Secretary Treasurer, Vice-President, President or President’s designate, and ideally, community members representing each fund (two members per fund in Unit 1 and one member per fund in Unit 7), sit on this committee.
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Each year of the International Workers Legal Fund (September 1 to August 31), anyone who meets the following criteria is eligible to apply:
You have secured at least 1 hour of Unit 1 work by the time the application is made, or have a guaranteed subsequent appointment.
You are international (i.e., not a citizen or permanent resident of Canada).
You are experiencing legal troubles related to your visa and/or immigration status that interfere with your ability to perform your Unit 1 work.
Application deadlines: Applications are due during the fund year in which expenses are incurred. Exceptions to this may be made on a case-by-case basis (such as when expenses are incurred close to the end of the fund year). Please write to your Secretary-Treasurer at st@cupe3902.org if you have any questions.
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Understanding that your status as an international worker can impact many areas of life, the fund deliberately does not define all eligible expenses. Members are invited to submit claims for any expenses they consider eligible.
The IWLF is intended to assist members with legal costs associated with an emergency situation such as deportation. As such, costs associated with applying for permanent residency or citizenship, applying for or renewing a visa, or routine legal costs related to immigration are not eligible.
Examples of eligible expenses include:
Legal fees related to an emergency immigration situation (for members and/or their dependents).
Associated filing fees.
Childcare needed to make legal appointments.
Transportation to and from legal appointments.
Lost wages for days in court.
Emergency repatriation, including moving fees, travel costs, etc.
Expenses incurred in the fund year (September 1 to August 31) will be eligible for reimbursement.
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The fund has been allocated $25,000 per year. Each applicant has yearly cap of $5,000 and a lifetime cap of $15,000 for the International Workers Legal Fund.
The fund year spans from September 1 to August 31.
If there are monies left over after the fund has reimbursed all eligible claims, the remainder of the monies will be reallocated to Group B of the SWAF for that year.
-
Equity Fund review meetings are scheduled to take place monthly.
Monthly deadline information can be found here.
For your application to be considered at these meetings, it must be received at a reasonable time before the Equity Funds subcommittee meeting. We will do our best to accommodate last-minute applications, but this cannot be guaranteed.
We aim to mail disbursement cheques to eligible applicants within two weeks of approval. -
Applications will be reviewed and eligibility decisions made on a case-by-case basis by the Equity Funds Committee. The Equity Funds Subcommittee is comprised of the Secretary-Treasurer, the Chair (or designate), the Vice-Presidents of any Unit with Equity Funds, and two members per Equity Fund to represent the relevant constituencies, to be appointed by the Executive Committee after a call for applications.
The Secretary-Treasurer chairs meetings of the Equity Funds Subcommittee, presenting an anonymized and paraphrased version of each application to the committee for review. No other officer or member of the Local has access to Equity Fund applications.
-
If you have worked at least 1 hour since September 1 of the fund year and once the database has been updated with payroll information, the application form will be available online and accessible through the Union’s website. To find the application, login to the Member Portal (found by scrolling up to the top right of this page), and select the ‘Forms’ tab.
A complete application for the fund will include:
Political membership — you must have signed a membership card or filled out a Membership Application Form. (If you do not have a CUPE No. (found on the left-hand side of the Portal home page), then you have yet to gain political membership. To do so, select the ‘Forms’ tab and fill out the Membership Application Form PLEASE NOTE: processing membership applications can take up to one hour.)
The International Workers Legal Fund Application Form.
Supporting documentation — this documentation should include a statement outlining the need for which funding is being requested, and any other supporting documentation you may have (receipts, invoices, letters of support, etc.).
You will receive an automatic confirmation email for each application you submit. PLEASE NOTE: if you do not receive a confirmation email you did not successfully submit the application. If you experience any issues during the application process, please see the Fund Application FAQ for answers to commonly asked questions.
Applications are accepted on a rolling basis. The fund year is September 1 to August 31. The fund cap resets every year.
Financial Assistance Funds
Please see the Fund Application FAQ to answer commonly asked questions related to fund applications.
Student Workers Assistance Fund (SWAF) >
International Health Plan Assistance Fund (IHPAF)>
U of T Family Plan Assistance Fund (UFPAF)>
JANUARY 1 TO 31 (GROUP A) & AUGUST 1 TO 30 (GROUPS A & B)
Student Workers Assistance Fund (SWAF)
Eligibility period: have/will have performed at least 30 hours of Unit 1 work between September 1 and August 31 of the year in which the application is made.
Purpose: provide funding support to (A) students in the funded cohort (as defined by SGS) who receive less than $20,000 of funding a year and (B) students not in the funded cohort who receive less than $15,000 of funding a year. Only members in group A can apply during Round 1; members in group B apply in Round 2.
The Student Workers Assistance Fund (SWAF) provides funding support to (A) students in the funded cohort (as defined by SGS) who receive less than $20,000 of funding a year (in addition to their funded tuition and fees) and (B) students not in the funded cohort who receive less than $15,000 of funding a year.
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For the September 1 to August 31 round of the SWAF, anyone who meets the following criteria is eligible to apply in Group A:
(a) You have secured at least 30 hours of Unit 1 work between September 1 and the time of application,
(b) You were a graduate student in the funded cohort in the application year. Students in the funded cohort receive at least $15,000 in funding a year from the University, in addition to having all of their tuition and fees covered by their funding package.
(c) You received less than $20,000 in funding in the application year (in addition to funded tuition and fees).
Anyone who meets the following criteria is eligible to apply in Group B:
(a) You have secured at least 30 hours of Unit 1 work between September 1 and the time of application,
(b) You were a student in the 2024-25 academic year.
(c) You received less than $15,000 in funding (excluding T4 wages) in the application year OR you were unfunded in the application year.
Group A members include: graduate student members receiving a funding package above $15,000 but below $20,000 (excluding their funded tuition and fees) for the academic year spanning September to August.
Group B members include: members who are no longer in the funded cohort, members who are no longer in the funded cohort but do receive some form of funding (i.e. DCA, OGS, internal/external grants) less than $15,000 total, partially-funded members who receive a funding package for only a portion of the academic year, and members who are otherwise unfunded. Group B includes members who are graduate students, undergraduate students, post-doctoral fellows, as well as the following student categories (professional masters’, performance masters’, other non-research and unfunded masters’, post-funded, never funded, and flex-time/part-time).
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I am in Group A but I do not have a funding letter.
The funding letter is issued to bargaining-unit employees in the funded cohort between August 15 and September of each academic year.
If you were in a funded cohort and only became a bargaining-unit employee after September 30 of a given academic year, you should have received your funding letter no later than 30 calendar days after the start of your appointment. If after 30 days you still have not received the information about your funding, you can request a copy from your departmental administrator.
Your department owes you any information you request about income you’ve received from them. If your department refuses to provide a funding letter, please contact grievance.inquiries@cupe3902.org with the following info: 1) who you contacted in your department, 2) what you contacted them about, 3) and what their response was. If your department’s refusal to provide documentation is preventing you from submitting a completed SWAF application before the deadline, please submit the SWAF application with an upload of your attempts at correspondence in lieu of the documentation
I was not enrolled as a student for the full year (due to a leave, graduation, late start, etc.).
You are still eligible to receive a SWAF disbursement for whatever portion of the year you were enrolled. Your disbursement will be prorated.
I will only have Unit 1 work after the deadline to apply for the SWAF has passed.
There will be a second round of the SWAF in August. You can apply during the second round. This will not affect the size of your disbursement.
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For the purposes of the SWAF, funding is defined as follows:
For Group A applicants, the T4A awards and T4 income that make up the “total funding” in your funding letter.
For Group B applicants, T4A awards that you receive.
For each group, funding might be comprised of many kinds of awards and incomes, such as supervisor stipends, internal and external grants and awards (e.g., DCA, OGS, SSHRC, NSERC, etc.), other funding provided by your supervisor, your department, the university, the Canadian or other government, or other funding bodies, T4A RAships (for Groups A and B; i.e., all RAships in the Life and Physical Sciences and Engineering departments and some RAships in other departments), and T4 income included in the “base funding” in your funding letter (for Group A only; e.g., TA/RA/GA work, etc.).
Funding is not comprised of financial aid, reimbursables, and most work such as: OSAP loans/grants or other financial aid loans/grants, bursaries for students with disabilities, or university emergency grants (e.g., COVID-19 emergency funds); conference/travel/research grants; and T4 income not included in “base funding” (Group A only).
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Group A
The fund will disburse the difference between your funding (see “What counts as funding?” above) and $20,000, up to a cap of $3,000.
Group A examples: If your funding is $18,500, you will receive $1,500.
If your funding is $16,500, you will receive $3,000.
Group B
The fund will disburse the difference between your funding (see “What counts as funding?” above) and $15,000, up to a cap of $3,000. In addition, if there are remaining monies in the SWAF once the $3,000 caps are met for both Groups (A and B), they will be disbursed to Group B applicants as a percentage of the remaining gap between their funding and $15,000.
Group B examples: If your funding is less than $12,000, you will receive $3,000 + a percentage of the remaining gap between your funding and $15,000 if there is remaining money is the SWAF.
If your funding is $12,000 or more, you will receive the full difference between your funding and $15,000.
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Round 1 (Group A only): Applications will be open from January 1 to 31. Applications will be processed after the closing date. Disbursements will follow in May.
Round 2 (Groups A and B): Applications will be open from August 1 to 30. Applications will be processed after the closing date. Disbursements will follow in November.
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When the application opens on January 1, the form will be available online and accessible through the Union’s website. To find the application, login to the Member Portal (found by scrolling up to the top right of this page).
A complete application for the SWAF will include: (a) the SWAF Application Form and (b) supporting documentation: your funding letter for the relevant academic year (Group A only), your ACORN account invoice and documentation for any funding (excluding T4 wages, OSAP Grants and any grants that explicitly reimburse expenses, e.g., travel, conference, research grants) not captured on your ACORN Invoice.
If you do not have a membership card (i.e., you do not have a CUPE No., found on the left-hand side of your Member Portal home page), fill out a Membership Application Form (also found on the ‘Forms’ tab of the Member Portal). PLEASE NOTE: processing membership applications can take up to one hour. Failure to fill out a membership application in a timely way is not grounds for submitting a late application. If you experience any issues during the application process, please see the Fund Application FAQ for answers to commonly asked questions.
Round 1 (Group A only): Applications will be accepted between January 1 to 31.
Round 2 (Groups A and B): Applications will be accepted between August 1 to 30.
FEBRUARY 1 TO 28 & JULY 1 TO 31
International Health Plan Assistance Fund (IHPAF)
Eligibility period: have/will have performed at least 30 hours of Unit 1 work between September 1 and August 31 of the year in which the application is made.
Purpose: cover UHIP enrolment fees for members who, because of their international status and are no longer in the funded cohort, must pay out-of-pocket for UHIP for themselves, their spouse, or dependent child(ren). Members who receive major external awards that fully replace funding packages are not eligible.
The International Health Plan Assistance Fund (IHPAF) is for members who, because of their international status, must pay out-of-pocket UHIP enrolment fees for themselves, their spouse, and/or their dependent child(ren).
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The Unit 1 IHPAF is disbursed in two rounds. Anyone who meets the following criteria is eligible to apply:
(a) Either you have performed at least 30 hours of Unit 1 work between September 1 and the application deadline, if you are applying in Round 1; or you have secured at least 30 hours of Unit 1 work between September 1 and August 31 of the following year, if you are applying in Round 2.
(b) You are an international member who paid UHIP fees out of pocket for yourself, your spouse, and/or your dependent child(ren) in the academic year.
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UHIP fees for eligible members’ spouses and/or their dependent child(ren) are always eligible. UHIP fees for members themselves are only eligible if paid out of pocket, that is, not covered by a funding package. All students in the funded cohort have their UHIP fees covered by the funding package, except those who pay domestic tuition while enrolled in the UHIP.
Members who receive major external awards that fully replace their funding package (e.g. SSHRC, Vanier, etc.) will not be eligible.
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The fund reimburses eligible UHIP fees in full. In an academic year, a full year of UHIP coverage costs $756 per person.
The IHPAF has been allocated $150,000 for the current year. If there are monies left over after the fund has reimbursed 100% of all eligible claims, the remainder of the monies will be reallocated to the SWAF for that year.
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Applications for the first round will open February 1 to 28. Disbursements will follow in May.
There will be a second round of applications from July 1 to 31. This is to allow members who were not eligible in February (because they haven’t reached the 30 hour work requirement) to apply. Disbursements will follow in October.
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If you lost your receipt for the coverage of your spouse/dependent, you can get it reprinted at the UHIP office at 33 St. George Street or you can email the UHIP office to ask for a digital copy.
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When the application opens on February 1, the form will be available online and accessible through the Member Portal (found by scrolling up to the top right of this page).
A complete application for the IHPAF will include: (a) the IHPAF Application Form, and (b) supporting documentation—your ACORN Account Invoice showing you paid UHIP fees out of pocket in the current academic year. Please note that if you are claiming fees for your spouse/dependent child(ren), the receipt(s) must show their full name(s) and period of coverage.
You will receive an automatic confirmation email after submitting your application. PLEASE NOTE: if you do not receive a confirmation email, you did not successfully submit your application.
If you do not have (a) a membership card (i.e., you do not have a CUPE No., found on the left-hand side of the Portal home page), you will be directed to fill out a Membership Application Form (also found on the ‘Forms’ tab). When your membership application is processed, the IHPAF Application Form will be accessible through the portal.
PLEASE NOTE: processing membership applications can take up to one hour. Failure to fill out a membership application in a timely way is not grounds for submitting a late application. If you experience any issues during the application process, please see the Fund Application FAQ for answers to commonly asked questions.
Round 1: Applications will be accepted between February 1 to 28
Round 2: Applications will be accepted between July 1 to 31
FEBRUARY 1 TO 28 & JULY 1 TO 31
U of T Family Plan Assistance Fund (UFPAF)
Eligibility period: have/will have performed at least 30 hours of Unit 1 work between September 1 and August 31 of the year in which the application is made.
Purpose: cover U of T student or postdoc base plan enrolment fees for members who pay out-of-pocket for coverage for their spouse and/or dependent child(ren) on their U of T base health care plan.
The U of T Family Plan Assistance Fund (UFPAF) is for members who pay out-of-pocket enrolment fees to add their spouse and/or their dependent child(ren) to their U of T student or postdoc plan.
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The Unit 1 UFPAF is disbursed in two rounds. Anyone who meets the following criteria is eligible to apply:
(a) Either you have performed at least 30 hours of Unit 1 work between September 1 and the application deadline, if you are applying in Round 1, or you have secured at least 30 hours of Unit 1 work between September 1 and August 31 of the following year, if you are applying in Round 2.
(b) You paid fees to add your spouse and/or dependent child(ren) to your UofT base plan in the current academic year.
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Eligible expenses include the fees you paid to enrol your spouse and/or dependent child(ren) to your UofT base plan in the current academic year. UofT base plans include: the GSU plan (graduate students), the PDF plan (postdoctoral fellows), the UTSU plan (undergraduate students), the APUS plan (part-time students), and the SCSU plan (undergraduate students, UTSC).
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The fund reimburses a percentage of the cost of adding your spouse and/or dependents to your UofT student or postdoc base plan.
The UFPAF has been allocated $140,000 for the current year. If there are monies left over after the fund has reimbursed 100% of all eligible claims, the remainder of the monies will be reallocated to the SWAF for that year.
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Applications for the first round will be open February 1 to 28. Disbursements will follow in May.
There will be a second round of applications from July 1 to 31. This is to allow members who were not eligible in February (because they haven’t reached the 30 hour work requirement) to apply. Disbursements will follow in October.
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If you lost your receipt for the coverage of your spouse/dependent, you can call Student Care at 1-866-416-8707 to request a copy of your receipt.
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When the application opens on February 1, the form will be available online and accessible through the Member Portal (found by scrolling up to the top right of this page).
A complete application for the UFPAF will include:
(a) the UFPAF Application Form, and,
(b) supporting documentation—a receipt showing you paid to add your spouse and/or dependents to your UofT student or postdoc base plan in the current academic year (email confirmation showing the amount paid is sufficient). Please note that if you are claiming fees for your spouse/dependent child(ren), the receipt(s) must show their full name(s) and period of coverage.
You will receive an immediate confirmation email for each application you submit.
PLEASE NOTE: if you do not receive a confirmation email you did not successfully submit the application.
If you do not have (a) a membership card (i.e., you do not have a CUPE No., found on the left-hand side of the Portal home page), you will be directed to fill out a Membership Application Form (also found on the ‘Forms’ tab). When your membership application is processed, the UFPAF Application Form will be accessible through the portal.
PLEASE NOTE: processing membership applications can take up to one hour. Failure to fill out a membership application in a timely way is not grounds for submitting a late application. If you experience any issues during the application process, please see the Fund Application FAQ for answers to commonly asked questions.
Round 1 : Applications will be accepted February 1 to 28
Round 2 : Applications will be accepted July 1 to 31
JULY 1 TO 31
Research Assistants Defence Fund (RADF)
Eligibility period: have/will have performed at least 30 hours of Unit 1 work between September 1 and August 31 of the year in which the application is made.
Purpose: protect the funding package for students in the funded cohort (as defined by SGS) in Divisions 1 and 2 (Humanities and Social Sciences) who are forced to undertake T4 taxable RA work in order to receive their minimum guaranteed funding.
The Research Assistants Defence Fund (RADF) compensates members in divisions 1 and 2 (Humanities and Social Sciences) who are forced to undertake T4 taxable RA work in order to receive the minimum guaranteed funding package.
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Anyone who meets the following criteria is eligible to apply:
(a) You have secured at least 30 hours of Unit 1 work between September 1 to August 31.
(b) You were registered as a student and a member of the funded cohort in the current academic year.
(c) The combined value of TA and RA work included in your funding package must be greater than $8,043 (i.e., the maximum amount of TA work the Employer can count towards the minimum funding commitment).
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For RA work to count for the purposes of this fund, it must be both:
1) T4 taxable RA work, and
2) included in the funding package (as noted in the funding letter).
PLEASE NOTE: members in divisions 3 and 4 (in Engineering and the Physical Sciences or Life Sciences departments) are ineligible for this fund, because RAships in those departments are not T4 taxable income.
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You can find your paystubs here: http://ess.hrandequity.utoronto.ca. If a payment has taxes deducted from it, it is T4. If you have multiple RAships, please contact your department’s administrative staff to confirm that the one in your funding package is T4.
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The RADF has been allocated $25,000 for the current year. The fund compensates members in divisions 1 and 2 (Humanities and Social Sciences) in full for any T4 taxable RA work included in their funding package (if the combined value of TA and RA work included in their funding package is greater than $8,043).
If there are monies left over after the fund has reimbursed all eligible claims, the remainder of the monies will be reallocated to the SWAF for that year. -
Applications for this fund will be open July 1 to 31. Disbursements will follow in October.
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When the application opens on July 1, the form will be available online and accessible through the Member Portal (found by scrolling up to the top right of this page).
A complete application for the RADF will include: (a) the RADF Application Form; (b) supporting documentation—your funding letter and signed contracts/DDAH forms confirming your TA and RA work in the current academic year and (c) your pay slips from September 2023 to June 2024.
If you don’t see the application form for the RADF on the Member Portal (under ‘Forms’) during the application period, then you will need to fill out a Membership Application Form (also found on the ‘Forms’ tab). When your membership application is processed, the RADF Application Form will be accessible through the portal.
PLEASE NOTE: processing membership applications can take up to one hour. Failure to fill out a membership application in a timely way is not grounds for submitting a late application. If you experience any issues during the application process, please see the Fund Application FAQ for answers to commonly asked questions.Applications will be accepted July 1 to 31.
SEPTEMBER 1 TO 30
Childcare Financial Assistance Fund (CFAF)
Eligibility period: have/will have performed at least 30 hours of Unit 1 work between September 1 and August 31 in the year before application is made. (Applications are made the following September—that is, immediately after the eligibility period.)
Purpose: offset eligible childcare expenses and primary care expenses that are incurred between September 1 and August 31 in the year before application is made. Children must be within set age ranges to be considered eligible.
The Childcare Financial Assistance Fund (CFAF) supports members who are parents and either incur (1) childcare expenses (expenses related to paying a childcare provider for care of their child(ren) while a parent is at work or school), or (2) primary care expenses (defined as expenses associated with having the member, or a household or family member, provide primary care for one or more of their (step-)children in the eligible age range).
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Anyone who meets the following criteria is eligible to apply:
(a) You secured at least 30 hours of Unit 1 work between September 1 to August 31.
(b) You have (step-)children in the eligible age range: from birth until the day they turn 16.
(c) You have eligible childcare expenses supported by receipts, and/or you have documentation showing that you, or one of your household or family members, provided primary care for one or more of your (step-)children in the eligible age range.
(d) Your childcare expenses are for childcare that took place between September 1 to August 31.
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Eligible age ranges for the current academic/fund year: (1) For childcare expenses, the eligible age range is from birth until the day they turn 16. (2) For primary care expenses, the eligible age range is from birth until September 1 of the calendar year in which they turn 4.
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Eligible expenses include anything that would qualify as a childcare expense for tax purposes (see here for more information). Some examples include: babysitters, nannies, daycare, preschool, summer camps, March break programs, after school programs, and sports/activities/lessons offered through local recreation centres or the equivalent. Examples of ineligible expenses include: tuition for private primary school, school lunches, medical expenses, toys, clothing, food, swimming lessons, tennis lessons, and scout fees.
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If you receive a daycare subsidy, you can still claim the unsubsidized amount through the CFAF. We ask that you disclose any subsidies to the Union along with your application . Subsidies will be deducted from your total childcare expenses for the fund year.
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Yes. Please use a site like xe.com to convert the prices to CAD for the correct date/period (there are features on currency sites where you can convert an amount based on the date the receipt was issued or averaged over a period).
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If you, or your household or family member, provide primary care for one or more of your (step-)children in the eligible primary care age range, then you will receive some support from the CFAF for each month your (step-)children were in the primary care age range. Each month that your (step-)children were in the primary care age range will be treated as an eligible expense.
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The CFAF has been allocated $500,000 per year to cover eligible childcare and primary care expenses for members. The fund is disbursed in full each year.
Each year disbursement amounts vary depending on the total number of applicants and their overall need; thus, we cannot advertise disbursement amounts in advance. After all applications have been received and processed, caps are set on the maximum amount a member can receive (1) for childcare expenses per child and (2) for primary care expenses per child.
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Applications for this fund will be open between September 1 to 30. Disbursements will follow in December.
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When the application opens on September 1, the form will be available online and accessible through the Union’s website. To find the application, login to the Member Portal (found by scrolling up to the top right of this page).
A complete application for the CFAF will include: (a) the CFAF Application Form, (b) A document summarizing childcare eligible expenses (e.g. childcare, after-school programs, etc. and (c) supporting documentation – (1) for childcare expenses, this documentation will include the child’s birth certificate and receipts for all expenses claimed organized into a single .pdf and ordered according to the date of the childcare expense (from September to August), and (2) for primary care expenses, this documentation will include the child’s birth certificate.
You will receive an immediate confirmation email for each application you submit.
PLEASE NOTE: if you do not receive a confirmation email you did not successfully submit the application.If you do not have (a) a membership card (i.e., you do not have a CUPE No., found on the left-hand side of the Portal home page), you will be directed to fill out a Membership Application Form (also found on the ‘Forms’ tab). When your membership application is processed, the CFAF Application Form will be accessible through the portal.
PLEASE NOTE: processing membership applications can take up to one hour. Failure to fill out a membership application in a timely way is not grounds for submitting a late application. If you experience any issues during the application process, please see the Fund Application FAQ for answers to commonly asked questions.
Applications will be accepted September 1 to 30.
How to Access Application Forms
During application periods, forms will be accessible through the Member Portal.
If, during application periods, you are eligible but do not see application forms on the Member Portal (under ‘Forms’), then you likely need to fill out a Membership Application Form (also found under the ‘Forms’ tab). When your membership application is processed, then the application forms for funds you may be eligible for will be accessible through the portal.
PLEASE NOTE: processing of membership applications can take up to one hour.
If you do not know your Member ID number, which is required for fund and membership applications, you can find it in your CUPE 3902 newsletter footer at the bottom of the email, or by filling out this form in the Member Portal. For support, please contact website@cupe3902.org.