I. Conference Expenses

Travel and associated expenses related to the attendance at conferences, seminars & training courses that relate to work responsibilities or are intended to upgrade skills.

Eligible expenses:

  • Registration fees (cannot be submitted in advance of attendance
  • Vehicle rental
  • Private automobile use
  • Flight cancellation insurance
  • Transit between residence and hotel/airport/train station
  • Hotel costs/accommodation

Ineligible expenses:

  • Conference activities that are considered optional
  • Payment of registration fees for other individuals
  • Travel costs of another individual
  • Meals or in room mini bar and movies
  • Personal phone calls

II. Professional Expenses
a) related to member's discipline

membership fees

Membership fees for professional and/or learned societies related to member’s discipline required to be able to teach a specific course.

Eligible expenses:

  • Membership fees and processing fees – (e.g., CPA, CASLT, Public health, Architects’ membership fees)
  • Dues

Ineligible expenses:

  • Faculty Club Memberships
  • Recreational Facilities
  • Club Memberships
  • Patent Fees
  • Airport Lounge memberships

Professional Journals

Cost of written material related to professional, teaching, research responsibilities. Receipts or invoices for expenditures of publications must include title of the publication.

Eligible expenses:

  • Subscriptions to professional and/or learned journals, professional magazines (including electronic versions).

Ineligible expenses:

  • Leisure, entertainment magazines
  • Travel magazines

Professional Development

Fees incurred for professional development in a field related to the members current or future responsibility with the University.

Eligible expenses:

  • Tuition fees for courses and certification programs required/related to Unit 3 responsibilities (i.e., industry/skill competency, courses to maintain professional license, etc.

Ineligible expenses:

  • General interest courses
  • Courses non-professional in nature
  • Health/recreation facilities

II. Professional Expenses
b) Teaching Related

Equipment and Software

Equipment purchase, rental, or repairs directly associated with teaching activity.

Eligible expenses:

  • Computer (e.g., desktop, laptop)
  • Peripheral device (e.g., printer, scanner, keyboard, mouse, CD/DVD external drive)
  • Mobile device (e.g., cellphone, iPhone, iPad, smart tablet)
  • Portable storage (e.g., External storage, USB drive)
  • Purchase or rental of equipment (e.g., speakers)
  • Other technical devices (e.g., pointers/clickers, headphones, drawing/apple pen, power bar)
  • Repairs of computer, tablet and smart phone including replacement parts, power card, replacement batteries
  • Software license such as Adobe, MS Office, special software required/related to course (e.g., 3D modelling software, screenwriting software).

Ineligible expenses:

  • Items which will normally be provided by the University

III. miscellaneous expenses

This broad category covers items such as office supplies, materials, teaching commute, books and materials related to professional and teaching activities.

Eligible expenses:

  • Payment of services or honorarium fees for speakers and professional services such as repair of musical instrument.
  • Office Supplies to facilitate regular functioning of home office, including printer toner/ink, notebook and pens, printing paper, and paper shredder.
  • Teaching Commute includes parking fees, fuel costs, bus and subway fares (maximum $10.00 each way)
  • Books, materials related to teaching and not supplied by the University (e.g., musical scores)
  • Photocopying charges if not covered by the University

Ineligible expenses:

  • Furnishings (e.g., standing desks, computer chairs, lamps, frames, fans, whiteboards)
  • Briefcases, portfolio
  • Business cards, letter head printing
  • Home internet
  • Cell phone charges
  • Vehicle maintenance and spares